A real plan, kept current as you talk.
A snapshot from a Space mid-project. The artifact lives next to the chat and updates itself — no homework. Share read-only with anyone who needs to see where things stand.
Vendors & deposits
1 deposit due Friday · 2 booked · 1 pending
Wildflower Catering
Catering · 130 @ $145
Booked$18,850 total
Roosevelt Hotel — ballroom
Venue
Deposit due$3,000 deposit
by Fri Sep 27
Studio Linnea
Photographer
Paid in full$4,800 total
Verbena Florals
Florist
Booked$500 deposit
by Jun 1
- Pending
TBD — DJ vs band
Music
Sound familiar?
The budget is one spreadsheet, the guest list is another, and the vendor deposits live in someone's inbox. A parent invites twelve more people, the per-head cost jumps, and the venue deposit was due yesterday — and you find all three out separately.
Different shape for every stage.
Each phase of a wedding has its own UX — different artifacts in play, different things the AI is watching. Not one generic chat with a kitchen-sink prompt.
- 1Vision + budget
What you're building
Style, size, vibe — captured. The budget gets set with the people paying; tradeoffs surface as real numbers, recorded with the why, so "why not the bigger venue?" has an answer six months later.
💰 Budget cap⚖️ Decisions📍 Style notes - 2Vendors + deposits
Books straight, deposits paid
Each vendor — venue, catering, photo, music, florist — lands with the deposit, the due date, the contact. The week-of view shows what's due, what's lapsed, who's on point.
📇 Vendors💰 Deposits📆 Timeline - 3Headcount + logistics
The number that everyone agreed to
Guest list lives in one place; RSVPs feed in via the link. A parent adds twelve, the per-head re-figures, the bar gets trimmed instead of an awkward call. Seating, transport, welcome bags — all sized to the real number.
👰 Guests + RSVPs🎫 Seating🚐 Transport - 4Day-of + after
The minute-by-minute, no surprises
The day's timeline, every vendor's contact, the backup plan. After: photos land in the Space, the thank-you list builds itself from the guest list, the receipts go to the budget for the final reconciliation.
📋 Day-of brief📷 Photos✉️ Thank-yous
How it actually goes
The specific moments it earns its keep — not the demo video, the boring middle.
Setting the budget with the people paying
Both families in one Space, with the budget breakdown (venue, food, photos, attire, the floor) visible to everyone. The cap is the cap; tradeoffs surface as numbers, not awkward conversations.
A parent adds twelve guests
Headcount 118 → 130. The per-head total re-figures: catering +$1,740, the bar package re-evaluated, the venue deposit due Friday flagged. The cap goes red, but with a clear "trim bar to fit" option — not a vague "we'll figure it out."
Vendor quote arrives
Forward the email. The vendor lands in the vendor list with the deposit amount and the date it's due, calendared against the timeline. Compare-vs-quote-from-last-month is one tap. Nothing's booked twice.
Deposit week
The week-of view shows what's due this week, what's lapsed, who's paying. The AI nudges a couple of days early — not a panic the night before.
Six weeks out — final headcount
RSVPs roll in via the link, the headcount stabilizes, the AI ripples the final number through catering, seating, transport, the welcome bag count. The day-of timeline starts taking shape.
Day-of
One screen has every vendor's contact, the timeline minute-by-minute, who's on which logistic, the backup-rain plan. The AI surfaces "the florist hasn't checked in yet" before it's 4pm.
What you get
A budget that moves with the headcount
Guest count changes and the per-head total, the catering line, and what's left re-figure — not a spreadsheet you re-do at midnight.
Vendors and deposits, before they lapse
Each vendor, the deposit, the date it's due — tracked against the timeline so nothing's booked twice or missed.
The calls, kept across both families
Who's invited, what's the budget, which vendor — decided and recorded, so a parent's "just add a few" doesn't quietly blow it.
You could ask ChatGPT. Here's what it can't do.
- ✕Hands you a generic wedding checklist with no budget and no idea of your real guest list.
- ✕Can't track which vendor's deposit is due Friday — that lives in someone's inbox.
- ✕Doesn't know what the group already agreed.
- ✓Keeps a live budget that re-figures the second a parent adds twelve guests.
- ✓Tracks every vendor, deposit, and due date against the timeline so nothing lapses.
- ✓Records the calls — the cap, the cuts, the vendor — so "just add a few" doesn't quietly blow it.
Out of the group chat. Into one place.
Free to start, on web and iOS. Your people in a minute.